The Central and Eastern European Game Studies conference (CEEGS) Steering Committee is seeking hosts for the 2016 and 2017 annual conferences.
Over the last two years, CEEGS has become one of the premier European game studies conferences. It aims to integrate the community of Central and Eastern European game scholars and professionals and serve as a platform for academic exchange and networking. Its goal is to establish a platform for games studies scholars from and beyond the region and facilitate the emergence of a unique perspective within the international arena of game studies.
For more about CEEGS, see the website at ceegs.eu.
The host location should have good travel connections and be able to host 200 participants. The local organizer is responsible for the facilities and the execution of the conference, the conference website, and conference budget. The organizer also has to secure sufficient funding (the Steering Committee can offer their assistance in seeking grants). Conference dates will be determined in cooperation with the hosts.
The deadline for the applications is January 30. Please see the requirements below. If you have any questions or want to discuss your hosting plans informally, please contact Jaroslav Švelch from the CEEGS Steering Committee (jaroslav@svelch.com).
On behalf of the CEEGS Steering Committee,
Jaroslav Švelch
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Requirements for proposals to host CEEGS conferences
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To see the responsibilities of the local organizing committee, please see the CEEGS Statute at ceegs.eu (About).
The proposal must include:
– Range of possible dates when the conference can be hosted
– Short description of the organizing institution/s and their achievements in research and education, especially on games.
– Report of the organizing institution’s past record of hosting conferences
– Description of the facilities which will host the conference.
– Projected budget, including registration fees. If external funding will be sought, prepare a basic version of the budget excluding grants, and additional versions of budget which take into account additional funding. Please note that CEEGS is not a legal entity, and therefore it cannot provide or apply for funding. Funding for the conference must come from registration fees, institutional funding of the organizer, and/or external grants. The organizing institution is expected to be the primary applicant for grants, but other associated institutions may assist or co-apply. Sponsorship by commercial companies is allowed under conditions detailed in the Statute.
The proposal may further include other additional material relevant to the conference, including:
– Transportation, accommodation and dining options
– Social events
– Keynote suggestions
The proposal – or a letter of commitment referring to such a proposal – must be signed by the representative of the legal entity which will act as the organizer. In case of most universities, this is either faculty dean or the rector or president of the university.
The proposal must be submitted by email to the CEEGS steering committee, specifically Jaroslav Švelch (jaroslav@svelch.com).
