DiGRA’s Digital Library publishes peer-reviewed proceedings from DiGRA-affiliated  conferences and chapter events open to the public. Proceedings are open-access and citable. 

Who can submit: Recognised DiGRA chapters running an affiliated event (conference/symposium/workshop series). Note: there is no direct author submission to the DL, chapters submit their accepted proceedings as a package.

Minimum requirements

• Consistent formatting using the current DiGRA template (single-column layout). 
• Final files: one PDF per paper, plus a metadata sheet (see ‘What to send’).
• Consent to publish from authors and adherence to DiGRA code of conduct.

DOIs (required) and costs

• Each paper must have a DOI to be uploaded to the DL (the DL displays/uses DOIs). 
• Cost: €1.00 per paper (DOI minting fee). DiGRA International will cover the cost of the DOI minting fee for abstracts over 1,000 words or full papers of at least 5,000 words for conference proceedings from local Chapter events. 

Formatting – what authors should deliver to you

Use the DiGRA submission template (latest conference template is acceptable; chapters should keep style consistent across papers): Single-column layout; standard margins; normal headings and references; anonymization removed for camera-ready. The copyright block should match to the conference.

What to send: Bundle the following after acceptance and copy-editing:

Proceeding metadata

• Conference title
• Proceeding thumbnail image (as PNG or JPG), optional
• Dates
• Location
• chapter name

Front-matter PDF (cover page, organising committee, acknowledgements).

Additionally it would be useful to add some details about the conference/event and printed details of proceedings so these can be included in the list of DiGRA conferences on the website (Conferences – DiGRA). 

Paper/extended abstract metadata (spreadsheet):

• # paper number (this connects the meta data to the PDF
• Authors (can be empty, author details are given in another field)
• Title
• Decision: ACCEPTED (if this contains anything else, the paper/abstract is not included in the proceedings)
• keywords, comma-separated list
• Abstract

Figure. Example of the paper metadata sheet

Author metadata (spreadsheet)

• Talk. Use a number in # field of the paper/extended abstract metadata
• First name
• Last name

Figure: Example of author metadata sheet

The authors appear in the DL in the order that they are in autho’s metadata sheet. A separate sheet is used to ensure that we get the given name and last name correctly.

Camera-ready PDFs — file-naming convention: 

Camera_ready_####.pdf

Where the #### is the number in the first field of Proceedings metadata, for example

Camera_ready_1000.pdf

Camera_ready_1001.pdf

.

Copyright note to appear on each PDF (e.g., ‘© Authors & Digital Games Research Association (DiGRA) [Year]’). 

Confirmation email that (a) peer review has taken place, (b) authors consent to DL publication, (c) any third-party materials are cleared where required. Unfortunately we cannot permit any AI-generated images because of potential legal ramifications. 

Send this to the Chapter Officer (cc: DL manager).

Easy Chair

Easy Chair uses the above format when exporting its metadata.

If you bought a license, you can export the metadata files from Easy Chair.

To be able to export the authors’ spreadsheet, you need to create a conference schedule on Easy Chair, and after that, you can export metadata from there.

• DL import can get the authors’ information from submissions, but then it needs to guess what the given name is and what the family name is from the string, and the guessing makes mistakes.

Contact

Chapter Officer (DOIs, fees, and intake): Iris Kleinecke-Bates (i.kleinecke-bates@hull.ac.uk)

DL Manager (metadata/technical): Petri Lankoski (petri.lankoski@gmail.com)